EveryBooks / Industries / Real estate / Property accounting automation
Real estate
Property accounting automation
The data entry, the tenant sales reporting and the onboarding steps that take most of your team's week, moved onto agents, with your property system untouched as the ledger.
Who this is for. Property accountant, property controller, or the finance manager who knows exactly how many hours go into recurring entry work.
The problem today
Data entry, tenant sales reporting and new tenant onboarding take most of a property accounting team's week. None of it requires judgment and all of it requires accuracy, which is the worst combination for a person and the best one for an agent.
Tenant sales reporting is the clearest example. Tenants submit sales in whatever format they use, somebody re-keys it, percentage rent is calculated from it, and a mistake in the typing becomes a billing error that a tenant will find.
What we deliver
Recurring data entry automated
The entries that repeat every period, prepared from source documents and presented for review rather than typed.
Tenant sales reporting
Tenant submissions read in the formats they actually arrive in, validated against the lease terms, and summarized for percentage rent calculation.
Percentage rent prepared
Calculated from validated sales against the lease breakpoints, with the working shown so a tenant query can be answered immediately.
Tenant onboarding as a workflow
The sequence a new tenant triggers, with each step owned, so nothing depends on someone remembering the full list.
Reporting the property system will not produce
The cuts your owners and asset managers ask for, built from the property system's own data.
Exceptions to a person
A tenant submission that does not make sense against the lease goes to your team with the discrepancy named.
What agents do, and what your team approves
What the agents do
Agents read the source documents, prepare the entries, validate tenant submissions against lease terms, calculate percentage rent and run the onboarding steps.
What they never do
Every entry is posted by your team and every tenant billing is approved by a named person. Agents prepare, your accountants decide.
Systems we work with
- MRI
- Excel
- QuickBooks
- Power BI
From past work
What we have built
We automated property accounting workflows around MRI, covering recurring data entry, tenant sales reporting and the tenant onboarding sequence, with the property system remaining the system of record throughout.
Questions we get
Which tasks fit first?
The highest volume, lowest judgment ones. Tenant sales reporting and recurring entries are usually first because the rules are in the lease and the work is weekly. We would not start with anything that needs a property accountant's judgment.
Do we keep our property system?
Yes. It stays the ledger and the lease record. Everything we build reads from it and writes back only what your team approves.
How long to go live?
A first workflow is usually a matter of weeks. The variable is how consistent your tenant submissions are, which we can assess from a sample before quoting.
What if a tenant submits sales in a new format?
It gets flagged as an exception rather than silently misread. Format changes are normal, and an automation that pretends otherwise produces billing errors.
Related
- Receivables and collections managementTenant receivables tracked and collected on time.
- Month-end close automationThe close runs on a schedule instead of on overtime.
- Client accounting automationClient bookkeeping and reconciliations run with far less manual work.
- All Real estate workTenant balances sit in the property system and the follow-ups sit in inboxes.
- How we workRead the books, design for agents, ship them, train your operators, then run and improve.