EveryBooks / Industries / Private equity & multi-entity / ERP selection and migration
Private equity & multi-entity
ERP selection and migration
Choose the platform that fits the business you are becoming, move onto it with your history intact, and reconcile the cutover so the first close is boring.
Who this is for. CFO or controller who has outgrown QuickBooks, or who is running an ageing ERP that no longer fits the business.
The problem today
The current system stopped fitting a while ago. Month-end leans on spreadsheets, multi-entity consolidation is manual, and the reports the board asks for do not exist in the system that holds the data.
A move feels risky because the last one went badly, or because nobody on the team has done it before. So the decision gets deferred, and the workarounds accumulate until the workarounds are the system.
What we deliver
Requirements written down before anyone sees a demo
We document how your close actually runs, which entities and currencies you handle, what the board needs, and what your team can realistically operate. The requirements come from your process, not from a vendor's feature list.
A short list you can defend
Two or three platforms that fit, with the reasons each one made the list and the specific gaps each one leaves. You get a recommendation and the trade-offs behind it, so the decision survives the board asking why.
Demos and negotiation support
We sit in the demos and ask the questions that surface limits, then help you work the commercial terms. We take no fee from any vendor, so our advice costs you nothing to discount.
Data migration with history
Master data, open items and the history you choose to bring, loaded and reconciled. We tell you what each additional year of history costs in effort before you decide how far back to go.
A reconciled cutover
Opening balances on the new system tie to closing balances on the old one, item by item, with the evidence kept. The first close on the new platform runs against a record that was proven before you depended on it.
Training for the people who will run it
Your team learns the system on your data and your process, not on a vendor sandbox full of sample companies.
What agents do, and what your team approves
What the agents do
Once you are live, agents take the repeating work the new system exposed: extracting, matching, reconciling and preparing the reports your team used to build by hand.
What they never do
Your team owns the system and every posting in it. Agents prepare and your staff approve, which is also how they learn the new platform quickly.
Systems we work with
- QuickBooks
- NetSuite
- Dynamics GP
- SAP
- Excel
From past work
What we have built
We have run QuickBooks to NetSuite migrations for acquired entities inside a multi-entity group, and handled software selection and vendor negotiation for an accounting firm choosing its next practice platform.
Questions we get
QuickBooks or NetSuite, which fits us?
It depends on entity count, consolidation needs and how much process you want the system to enforce. QuickBooks is often still right for a single entity with simple revenue. Once you are consolidating several entities, handling multiple currencies or reporting to a fund, the manual work around QuickBooks usually costs more than the upgrade. We will tell you if you should stay where you are.
How much history should we move?
Enough for the comparatives you are held to. For most groups that is the current year plus one or two prior years in summary. Transaction-level history for five years is possible and occasionally necessary, and it is the single biggest driver of migration effort, so we price it separately and let you choose.
How do we avoid a messy first close?
Reconcile the cutover before you rely on it, and run one close in parallel if the calendar allows. We also keep the old system readable for a defined period so a question about last year does not become an emergency.
Do you take commission from the vendors?
No. We are paid by you, which is why we are willing to tell you that the cheaper platform is the right one or that you should not move at all this year.
Related
- Post-acquisition integrationWe bring every acquired company onto one set of books.
- Month-end close automationThe close runs on a schedule instead of on overtime.
- Legacy system modernizationModern automation around the systems you already run.
- All Private equity & multi-entity workA platform grows by buying companies.
- How we workRead the books, design for agents, ship them, train your operators, then run and improve.